Privacy Policy

Introduction

This Privacy Policy applies to the website and digital content pages of the Sharif University of Technology Association ("suta.org," "the Site," "our website," "the Association," "we," "us," or "our"). We are committed to protecting the privacy of our alumni, members, guests, and visitors to our website.

This policy explains how we collect, use, share, and protect your personal information when you interact with our website and participate in our programs and activities.

By using our website or engaging with our services, you agree to the terms outlined in this Privacy Policy.

Our Activities and Programs

The Association engages in a variety of activities designed to connect and support our alumni community, including:

• General and Public Events. Networking gatherings, guest lectures, career workshops, and community events open to alumni, students, and the public.
• Podcasts. Audio and video content featuring alumni stories, interviews, and university updates, available for streaming or download.
• Reunions. In-person gatherings held at designated venue sites, including class reunions and milestone celebrations.
• Fundraising Campaigns. Donation drives, giving campaigns, and philanthropic initiatives that support Association programs, scholarships, and other services.

This Privacy Policy applies to personal information we collect through our website in connection with all of the above activities.

Information We Collect

Information You Provide Directly

• Name, email address, mailing address, and phone number
• Graduation year, degree program, and school/department affiliation
• Payment and billing information for membership dues, event registrations, or donations
• Dietary restrictions or accessibility needs for reunions and in-person events
• Comments, testimonials, or submissions related to podcasts or event content
• Communication preferences

Information Collected Automatically

• IP address, browser type, and device information
• Pages visited, time spent on site, and referring URLs
• Cookies and similar tracking technologies (see Cookies section below)

Information from Third Parties

• Event registration platforms or ticketing partners
• Payment processors used for fundraising donations
• Venue partners for reunion check-in and coordination

How We Use Your Information

We use the information we collect to:

• Register you for general events, reunions, and other programs
• Process membership dues, donations, and fundraising contributions
• Send confirmations, reminders, and updates about upcoming events or reunions
• Coordinate logistics with venue sites for reunions and in-person gatherings
• Produce and distribute podcast content, including crediting contributors where applicable
• Communicate Association news, newsletters, and alumni updates
• Improve our website, programs, and event planning
• Comply with legal and financial reporting obligations related to fundraising activities

Sharing of Information

We do not sell your personal information. We may share information with:

• Venue partners for the purposes of coordinating reunions and on-site events
• Service providers who assist with event registration, payment processing, email communications, or website hosting
• University departments where relevant to alumni relations or fundraising initiatives
• Legal authorities, if required by law or to protect the rights and safety of our community

Any third parties we work with are required to handle your information responsibly and in a manner consistent with this policy.

Podcasts and Public Content

If you participate in a podcast episode, submit a testimonial, or otherwise contribute content intended for public distribution, please note that this content—including your name, likeness, and voice—may be published on our website, podcast platforms, and social media channels.

We will seek your consent before publishing any such content.

Fundraising and Donations

When you make a donation through our website, your payment information is processed securely through our third-party payment processor.

We retain records of donations for tax, financial reporting, and donor recognition purposes, in accordance with applicable law.

You may request to remain anonymous in any public donor recognition materials.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience, analyze site traffic, and remember your preferences.

You can control cookie settings through your browser at any time. Disabling cookies may affect certain website functionality, such as event registration forms.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

However, no method of online transmission or storage is completely secure, and we cannot guarantee absolute security.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, including maintaining membership records, event history, and donation records, unless a longer retention period is required by law.

Your Rights and Choices

Depending on your location, you may have the right to:

• Access, correct, or update your personal information
• Request deletion of your information, subject to legal or record-keeping requirements
• Opt out of marketing communications and event notifications at any time
• Request information about how your data is used

To exercise any of these rights, please contact us using the details below.

Children's Privacy

Our website and programs are intended for alumni, university affiliates, and the general public and are not directed at children under 13.

We do not knowingly collect personal information from children.

Third-Party Links

Our website may contain links to third-party websites, including event ticketing platforms, payment processors, and podcast hosting services.

This Privacy Policy does not apply to those third-party sites, and we encourage you to review their privacy practices separately.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, activities, or legal requirements.

Any updates will be posted on this page with a revised "Last Updated" date.

We encourage you to review this policy periodically.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or how your information is handled, please contact us at:

Sharif University of Technology Association
6977 Navajo Rd #497
San Diego, CA 92119, USA
Email: info@suta.org